Email Branding
Email Signature Management
Centralised, professional HTML email signatures for every Microsoft 365 user — automatically applied across every device, every email client, every time.
Every email is a branding opportunity
Your team sends hundreds of emails every day. Each one represents your business — and without centralised control, those signatures are inconsistent, outdated, or missing entirely on mobile devices.
As an authorised Sigsync reseller, we deploy and manage a cloud-based email signature solution that ensures every message leaves your organisation looking professional and on-brand — without requiring anything from your staff.
Sigsync is a Microsoft-approved, cloud-hosted solution used by businesses in over 150 countries. It integrates directly with Microsoft 365 and Azure Active Directory, pulling live user data so signatures are always accurate — even when staff details change.
We handle the full setup, design, integration, and ongoing management as part of your StormDotCom service relationship.
Authorised Sigsync Reseller · Powered by Microsoft Azure
Key Benefits
Brand consistency on every email
Every user, every device, every email client — identical, on-brand signatures without relying on staff to set them up correctly.
Automatic deployment
Signatures are applied server-side. No software to install, nothing for your staff to configure or remember.
Dynamic data from Azure AD
Signatures auto-populate from your Microsoft 365 directory — name, title, phone, department, and even profile photo.
Works on all devices
Consistent signatures on Outlook, mobile phones, Apple Mail, and all other email clients — with no double-signature issues.
Marketing & campaign banners
Rotate promotional banners across every outgoing email to promote services, events, or seasonal offers — update once, apply to all.
Legal disclaimer automation
Automatically append legal disclaimers, POPIA notices, or compliance statements to every outgoing message.
Compliance ready
Sigsync is certified against GDPR, ISO, SOC 2 Type 2, and HIPAA standards — suitable for legal, healthcare, and financial clients.
Affordable per-user pricing
Cost-effective cloud licensing — typically under $1 per user per month. No upfront costs, no infrastructure to manage.
Platform Features
Everything in one place
Sigsync is purpose-built for Microsoft 365 email signature management. Here's what's included as standard.
Centralised Dashboard
Manage signatures for your entire organisation from a single web-based dashboard. Update once and every user is immediately up to date — no IT rollout required.
No-Code HTML Editor
A drag-and-drop signature builder with hundreds of professionally designed templates. Create polished HTML signatures without writing a single line of code.
Microsoft 365 & Azure AD Integration
Sigsync connects directly to your Microsoft 365 tenant and reads user data from Azure Active Directory. Signatures stay accurate even as staff details change.
All-Device & All-Client Support
Signatures are applied consistently on desktops, laptops, mobiles, Macs, and all major email clients — Outlook, Apple Mail, Thunderbird, and more.
Signature Rules & Segmentation
Set different signatures for different departments, roles, or individual users. Apply separate signatures to new emails versus replies and forwards.
Promotional Banner Rotation
Schedule and rotate campaign banners on every outgoing email. Push a new promotion to your entire team's signatures in minutes — no individual updates needed.
Disclaimer & Compliance Management
Automatically add legal disclaimers, POPIA compliance notices, or confidentiality statements to outgoing emails — ensuring consistent, audit-ready compliance.
Enterprise-Grade Security
Hosted on Microsoft Azure. Certified to ISO, SOC 2 Type 2, GDPR, and HIPAA. Your email data is processed securely within Microsoft's infrastructure.
Why StormDotCom
Your IT partner, not just a licence seller
Many businesses buy email signature software and then spend weeks trying to configure it. As authorised Sigsync resellers, we take care of the entire process — from initial setup and Microsoft 365 integration through to signature design and ongoing management.
Because we already manage your broader Microsoft 365 environment, we can deploy email signature management as a seamless extension of your existing setup — not a separate product you have to deal with on your own.
If your team grows, rebrand, or you want to run a new marketing campaign through your signatures, we handle it. One call, same team, no disruption.
Authorised Sigsync Reseller
Direct reseller relationship — we source licences, configure the platform, and support you end-to-end.
Same-day setup
Most deployments are live within one business day. No lengthy rollouts, no disruption to your team.
Fully managed service
We handle updates, new starters, template changes, and campaign banners — included in your service relationship.
Compliance built in
ISO, SOC 2 Type 2, GDPR, and HIPAA compliance — essential for legal, healthcare, and financial sector clients.
“StormDotCom understand our business and keep everything running smoothly. They don't just fix problems — they prevent them, and they make sure our systems always look and work exactly as they should.”
— Long-term StormDotCom client · 15+ years
Frequently Asked Questions
What is email signature management and why does my business need it?
Email signature management is the centralised control of the signatures applied to every email your staff sends. Without it, signatures are created individually by each user — leading to inconsistent branding, outdated contact details, missing disclaimers, and no visibility for your business. A managed solution ensures every email looks professional and consistent, automatically.
Does it work with our existing Microsoft 365 setup?
Yes. Sigsync integrates directly with Microsoft 365 and Office 365. There is nothing extra to install on your users' computers — signatures are applied automatically based on your Azure Active Directory user data. Setup typically takes less than a day.
What happens on mobile devices?
This is one of the biggest pain points with self-managed signatures. Sigsync applies signatures server-side, which means the correct signature appears on emails sent from iPhones, Android devices, and any other mail client — automatically. It also removes duplicate mobile signatures to prevent double-signature issues.
Can we have different signatures for different staff or departments?
Absolutely. You can create signature rules based on department, role, user group, or individual — and apply different signatures to new emails versus replies. This is particularly useful for sales teams, support desks, or companies with multiple brands.
Is it suitable for our industry's compliance requirements?
Yes. Sigsync is certified for GDPR, ISO, SOC 2 Type 2, and HIPAA. For industries with legal, healthcare, or financial compliance requirements, it supports automatic disclaimer appending on every outgoing email — giving you an audit trail and peace of mind.
How does StormDotCom manage this service for us?
As an authorised Sigsync reseller, we handle the full setup, integration with your Microsoft 365 tenant, signature design, and ongoing management. If you need to update a template, add a new campaign banner, or onboard a new staff member, we take care of it as part of your managed IT relationship.
Ready to standardise your email signatures?
Get in touch and we'll show you how Sigsync works with your Microsoft 365 environment — and have you live within a day.
Book a Free Demo